Peace Officer Standards and Training

Designating an Employee Record as Protected

POST records are subject to the Utah Government Records Access and Management Act (GRAMA) laws and rules outlined in UCA 63G-2. Agencies can designate individual employment and training records as protected to avoid compromising an individual who may be working undercover or in another sensitive position. By changing this designation, the information will be redacted from requests for government records under UCA 63G-2.

The following steps will show how to submit a change in the Acadis portal to designate the record as protected. This can be changed at any time using the “Update Employment” feature in the Utah Acadis Online Portal. Only authorized agency representatives may submit this request.

  • From the Utah Acadis Portal, select “Workforce” → “Personnel.”
A close-up screenshot of the Acadis navigation menu. The 'Workforce' tab is highlighted in blue, and a red arrow points to the 'Personnel' sub-menu option.
  • From the “Personnel” tab, find the individual and select the three dots to pick “Update Employment.”
A screenshot of the 'Personnel' table in Acadis. The row for 'Test, DCSO 1' is highlighted in blue. A red arrow points to the 'Update Employment' option within an open three-dot action menu.
  1. Choose “Update” from the “Update Action” drop-down.
  2. Choose “Protected (Active)” from the “Employment Status” drop-down, leaving all other items as default.
  3. Select “Submit Request.”
A screenshot of the 'Request Employment Update' form in Acadis for 'Test, DCSO 1'. Three numbered red arrows indicate the workflow: 1) selecting 'Update' for the action, 2) setting 'Employment Status' to 'Protected (Active)', and 3) clicking the 'Submit Request' button.
  • Under the workforce screen, the requested change is shown
A screenshot of the 'Requested Personnel Changes' table in Acadis. It shows a successfully submitted request for 'Test, DCSO 1' with the change type 'Update existing employee' and a request status of 'Submitted'.
  • Once the change is accepted, the individual file will reflect the status. This can be reversed by completing the steps again and selecting “Active (Active).”
A screenshot of the 'Personnel' table in Acadis. A red arrow points to the 'Employment Status' column for 'Test, DCSO 1', which now displays 'Protected (Active)'.

Last updated 25 September, 2024