Peace Officer Standards and Training

How to remove a person from your agency records

Please note that links with an asterisk* will direct you to an external website.

Background:
Utah Code 53-6-208(1) states: When a peace officer’s employment terminates, the employing agency shall submit a change of status form noting the termination of the peace officer to the division. This notification must be made within seven days of the peace officer’s termination date. (53-6-209(2)(a).

Access:
The change of status form is submitted via the POST Acadis Portal. To gain administrative rights to your agency, complete the attached permission form being signed by your chief administrative officer. The form can be faxed or scanned and sent via email to support@utahpost.org. A POST technician will contact you to set up access to the portal.

Instructions

  • Access the Acadis Portal using your email address and password at the Utah Acadis Portal*
A screenshot of the Utah Acadis Online sign-in box. It features fields for 'E-mail address (Username)' and 'Password', a 'Reset your password' link, and a blue 'Sign in' button.

From the top navigation, select: Personnel > See a List of Personnel. Note: If you do not see this option, contact POST at support@utahpost.org to establish the correct permissions on your account.

A screenshot of the Utah Peace Officer Standards and Training portal header. The 'Personnel' tab is selected, and a red arrow points to the 'See a List of Personnel' option in the dropdown menu.
  • Next to the employee name you wish to separate from your agency, click the three dots, then “Update Employment.”
    • 1 -Modify the update action to: Separation.
    • 2 -Enter the last date of employment in the effective date
    • 3 -Change employment status to either: Separated (Inactive) or Separated – Investigation Requested (Inactive).
    • 4 -If Investigation requested, provide the contact information of whom the investigators should contact regarding the request. Do not include circumstances.
    • 5 -Click “Submit Request.”
    • Note: Leave all other fields the same. Do not enter a supervisor.
A screenshot of the employment update form for 'Test, Test Test'. Red teardrop icons with numbers 1 through 5 highlight the sequence of steps: Update Action, Effective Date, Employment Status, Comments, and the 'Submit Request' button.

After pressing submit on your Personnel tab you will see the change has been submitted.

A screenshot of the 'Requested Personnel Changes' table in Acadis. One request for 'Test, Envisage' is listed with the status 'Submitted'. Top icons for 'Approve Submitted Performance Evaluations', 'Continue Incomplete', and 'Check Compliance Monitor' are also visible.